ࡱ>  ԭbjbj Nxxh7W" " " " " 6 6 6 8n z!6 96"$($$$'bp,-|~~~~~~$۠Q" .&"'..L=" " $$L=L=L=. " $" $|L=.|L=L=,N^ħ8bĖJh 099:h9,L=," @(...L=...9....9.........* :   Limited Distribution IOC/IODE-XXIV/rep1  Oostende, 28 March 2017 Original: English INTERGOVERNMENTAL OCEANOGRAPHIC COMMISSION (of UNESCO) Twenty-fourth Session of the IOC Committee on International Oceanographic Data and Information Exchange (IODE-XXIV) Kuala Lumpur, Malaysia, 28-31 March 2017 DRAFT SUMMARY REPORT PART I: agenda items 1, 2, 3.1, 3.2, 3.3, 3.4, 7 OPENING Ms Cyndy Chandler and Mr Yutaka Michida, Co-Chairs of the IOC Committee on International Oceanographic Data and Information Exchange (IODE) welcomed the participants to the Twenty-fourth Session of the IODE Committee at 09:00 on Tuesday 28 March 2017. Ms Chandler also thanked the members of the Committee for their agreement to use English as the only working language for the Session, considering the cost of interpretation and translation. Mr Michida recalled briefly the scientific conference that was held on the previous day, 27 March. He reported that the Conference had been conducted in 3 sessions with about 80 participants. Session 1 addressed IODE contribution to IOC medium-term strategy and SDGs; Session 2: Innovative initiatives in ocean data and information management; and Session 3: IODE and capacity development: how can we better support the IOC regions' capacity development needs. Each session included 2 to 6 presentations and was followed by a panel discussion with questions from the floor. He highlighted that the discussions included the IODEs possible contributions to global policies having considered current emerging issues such as SDGs, SIDS, Climate Change, Sendai Framework for disaster prevention, BBNJ, and that they also covered wide spectra of issues from highly strategic points to technical aspects. He pointed out that, based on the discussions at the workshop, IODE needed to consider how we could meet these emerging requirements, not only scientific ones, but also socio-economic problems, and in addition to those pointed out by the IOC audit report. He concluded that the workshop was certainly a very good opportunity for IODE to improve its visibility at the national and regional level. Ms Chandler then introduced the IODE Achievement Awards ceremony that was held on 27 March 2017. She informed the Committee that awards had been given to Ms Arame Ndiaye Keita (Senegal) in recognition of her outstanding contributions to the development of marine information management capacity in Africa, and a posthumous award to Prof Mario Ruivo (Portugal) for his early support in 1987 to the development of ocean data and information management capacity that had led to ODINAFRICA. In this regard, the Committee observed a minute of silence to commemorate Prof Ruivo. The meeting was then addressed by the representative of the local host, Mr Zaharuddin Mohd Maideen, and by the IOC Executive Secretary, Dr Vladimir Ryabinin. Their addresses are attached as Annex (xxx) to this Report. It was reminded that the formal opening of the Session had been held the previous day, 27 March 2017. ADMINISTRATIVE ARRANGEMENTS ADOPTION OF THE AGENDA The Committee was invited by the Technical Secretary, Mr Peter Pissierssens, to review and adopt the provisional agenda (Document IOC/IODE-XXIV/1 prov.) available from the web site on  HYPERLINK "http://www.iode.org/index.php?option=com_oe&task=viewEventAgenda&eventID=1879" http://www.iode.org/index.php?option=com_oe&task=viewEventAgenda&eventID=1879 . The Committee was requested to note that all working documents were made available only as on-line documents. Any new items or issues proposed by the Meeting were noted here and discussed either under the related Agenda Item or under Agenda Item 9. The Committee adopted the agenda including the additional item 9.1 DESIGNATION OF A RAPPORTEUR Mr Pissierssens invited the Committee to elect a Rapporteur for the Session. It was recalled that for the past four sessions the Secretariat was tasked to report on the meeting and that no rapporteur was used. The Committee, taking into account the limited size of most delegations, decided not to nominate a Rapporteur, and tasked the Secretariat and Co-Chairs with the reporting of the Meeting. SESSION TIME TABLE AND DOCUMENTATION The Committee was invited to review and adopt the Timetable (Document IOC/IODE-XXIV/1 Add. Prov.) The IODE Technical Secretary (Mr Peter Pissierssens) then reviewed the arrangements for the Session and presented Document IOC/IODE-XXIV/2.3. (List of Documents) available on line through  HYPERLINK "http://www.iode.org/iode24" http://www.iode.org/iode24 He then informed the Committee about the working hours for the Session and other details relevant to the conduct of the Session. He reminded the Committee that this Session had 3.5 working days (the objective was to close the Session on Friday before lunch time) to deal with the substance of the meeting. Accordingly, there would be no time for extensive introductions of agenda items and participants were urged to carefully read the Action Paper and working documents in preparation for the Session. Nevertheless, participants introducing agenda items could provide brief PowerPoint presentations if they so desired while considering the time-limits shown in the provisional timetable (indicated times are presentation + discussion). The Committee adopted the timetable for the Session. ESTABLISHMENT OF SESSIONAL WORKING GROUPS The Technical Secretary invited the Committee to establish sessional working groups. Suggested groups included: (i) sessional working group on work plan and budget; (ii) sessional working group on the follow up to the IOC audit (agenda item 6.2.1); (iii) sessional working group on the IODE communication and outreach strategy (agenda item 6.3) (iv) sessional working group on IODEs response to SDG-14 (agenda item 3.5.2.2) (v) sessional working group on IIOE-2 (agenda item 3.5.6) (vi) sessional working group on the IODE CD implementation plan (agenda item 4.1) The Technical Secretary reminded the Committee that participants had been invited (by email) to identify the need for additional sessional working groups by email, prior to the Session. He informed the Committee of received suggestions. He reminded the Committee that each Sessional Working Group should nominate a Chair who would report back to the Committee at the time the relevant agenda item is discussed in plenary. LOCAL ARRANGEMENTS Information and guidelines for participants were made available through the IODE-XXIV web pages through  HYPERLINK "http://www.iode.org/iode24" http://www.iode.org/iode24. The local host representative informed the Committee on local arrangements. REPORT ON THE PAST INTER-SESSIONAL PERIOD (2015-2016) This agenda item was introduced by Ms Cyndy Chandler, Co-Chair. PROGRESS REPORT ON THE IODE-XXIII WORK PLAN This agenda item was introduced by Ms Cyndy Chandler, Co-Chair. She referred to  HYPERLINK "http://www.iode.org/index.php?option=com_oe&task=viewDocumentRecord&docID=17749" Document IOC/IODE-XXIV/3.1 (Progress Report on the IODE-XXIII Work Plan). She recalled that IODE-XXIII had adopted 4 decisions and 5 recommendations. She noted that the work plan included 72 action items of which 31 were fully implemented, 24 had reported no action, 7 were partially completed and the remaining needed clarification. Ms Chandler requested those responsible for the action item to report further under the relevant agenda item. Regarding the specific activities included in the work plan and budget table (Recommendation IODE-XXIII.5) Ms Chandler reported that 67% of the 2015 activities were implemented, while 75% of the 2016 activities were implemented. Ms Chandler also recalled that the Officers, during their meeting in Oostende, Belgium between 20-22 January 2016 had reviewed progress and had adjusted the work plan and budget to optimize implementation. The report of the 2016 IODE Officers meeting was available as  HYPERLINK "http://www.iode.org/index.php?option=com_oe&task=viewDocumentRecord&docID=12650" Document IOC/IODE-Off-2016/3. REPORTS OF THE IODE GROUPS OF EXPERTS This agenda item was introduced by Ms Cyndy Chandler, Co-Chair. She recalled that IODE-XXIII had discussed abolishing two Groups of Experts (GE-BICH and GE-OBIS), leaving two: The JCOMM/IODE Expert Team on Data Management Practices (ETDMP) and the IODE/IAMSLIC Group of Experts on Marine Information Management (GE-MIM). As these Groups are joint groups with other Organizations it was noted that they cannot be abolished without agreement of the other Partner. It was noted further that the future of the Groups of Experts would also be discussed under agenda item 6.1. Ms Chandler invited the Chairs of the Groups of Experts to report. She noted that the approval of any proposed work plan and budget would be dependent on the proposed future of the Groups of Experts. Ms Chandler also recalled that the previous Sessions had discussed the abolishing of the GE-BICH and GE-OBIS but had not done so formally. The Committee decided to formally abolish the IODE GE-BICH and IODE GE-OBIS. JCOMM/IODE Expert Team on Data Management Practices (ETDMP) This agenda item was introduced by Dr Sergey Belov, Chair JCOMM/IODE ETDMP. He referred to  HYPERLINK "http://www.iode.org/index.php?option=com_oe&task=viewDocumentRecord&docID=17975" Document IOC/IODE-XXIV/3.2.1. He also referred to agenda item 6.1 regarding the possible abolishing of the Group. Dr Belov explained that the Joint IOC/IODE Expert Team on Data Management Practices focuses on adopting or developing principles and practices for the end-to-end data management processes, also including required data management best practices and standards for such subjects as metadata, common codes, vocabularies, etc. These data practices include tools and services developed under IODE projects such as Ocean Data Portal, Ocean Data Standards and Best Practices Project (ODSBP), OceanExpert, OBIS. ETDMP also assists the development of tools and services within Ocean Data Portal project to serve better for the development of distributed data network according to the end-to-end data managing principles, including data provider and end-user levels. ETDMP also investigates and proposes adoption of internationally endorsed metadata standards. Dr. Belov informed that during the last inter-sessional period the Group continued to review submitted proposals for ODSBP; established connections with potential new data providers (projects, programmes and other communities) such as WMO WIS, GOOS, EMODNet, GEOSS, etc.; developed the document on interoperability and migration of the ODP metadata into the ISO 19139 encoding; assessed contributions from existing data providers; provided delivery and support for ODINAFRICA ODP regional node established in KMFRI (Kenya); continued coordination of Partnership Centre activities to support and update existing ODP regional nodes (SNDM, ODINWESTPAC) and ODP global node; compiled a list of new standards of metadata and netCDF data templates. The Committee acknowledged the accomplishments of the JCOMM/IODE Expert Team on Data Management Practices (ETDMP). The Committee, supported by JCOMM, and considering the benefits of cooperation with JCOMM through the ETDMP, recommended the continuation of the JCOMM/IODE ETDMP. The Committee invited Member States to actively liaise with JCOMM/IODE ETDMP on standards and best practices, metadata management and the exchange of data, information and services. IODE/IAMSLIC Group of Experts on Marine Information Management (GE-MIM) This agenda item was introduced by Ms Linda Pikula, Chair IODE/IAMSLIC/ GE-MIM. She referred to  HYPERLINK "http://www.iode.org/index.php?option=com_oe&task=viewDocumentRecord&docID=17961" Document IOC/IODE-XXIV/3.2.2. She also referred to the work of the inter-sessional working group to propose a re-structuring of IODE (agenda item 6.1) in general and to the proposed creation of Associate Information Units as a new IODE structural element (see agenda item 6.1.1). Ms. Pikula recalled that GEMIM was formally established through IODE-XI, New York, 9-18 January 1984, Recommendation XI.4 and subsequently modified to the Joint IODE/IAMSLIC GEMIM established by IODE-XXII, 2013 Recommendation MIM-XXII.1. She recalled that the objective to this Group of Experts in Marine Information Management is to: (i) Advocate marine information managers as essential partners in the knowledge cycle that includes observation, management, sharing and product/service provision contributing to the marine related decision making process; (ii) Advise the IODE Committee on the policy, development and further implementation of an effective international system for scientific and technical information about the marine environment by keeping user requirements under continuing review and ensuring that these requirements can be met adequately; (iii) Identify the policy, technical and financial issues involved in the development and implementation of marine information systems, and make recommendations concerning their solution; (iv) Develop activities and information products to improve the capability of the marine information management community, particularly within developing countries, to benefit from and participate in marine information systems and keep the marine information management community informed on how they might best have access to such systems through the application of new technology. Ms Pikula also referred to the report of the Inter-sessional working Group to Propose a Re-structuring of IODE (Agenda item 6.1) as well as to Agenda item 6.1.1 (IODE Associate Information Unit). The Committee adopted Recommendation 3.2.2 JOINT IODE/IAMSLIC GROUP OF EXPERTS IN MARINE INFORMATION MANAGEMENT TRANSITION TO A STANDING WORKING GROUP OF MARINE INFORMATION MANAGERS. The Committee requested that a new MoU should be established between IOC and IAMSLIC covering the next inter-sessional period. STATUS OF THE IODE NETWORK This agenda item was introduced by Ms Cyndy Chandler, Co-Chair referring to  HYPERLINK "http://www.iode.org/index.php?option=com_oe&task=viewDocumentRecord&docID=17955" Document IOC/IODE-XXIV/3.3.1a (Status of the IODE Network: Part 1: Data Management) and  HYPERLINK "http://www.iode.org/index.php?option=com_oe&task=viewDocumentRecord&docID=17956" Document IOC/IODE-XXIV/3.3.1b. (Status of the IODE Network: Part 2: Marine Information Management). She recalled that IODE-XXII had adopted, through  HYPERLINK "http://www.iode.org/index.php?option=com_content&view=article&id=363&Itemid=100078" \l "iode22_rec17" Recommendation IODE-XXII.17 three structural elements of IODE: (i) National Oceanographic Data Centre (NODC; (ii) IODE Associate Data Unit (ADU); and IODE Global Data Assembly Centre (IODE GDAC). She reported that the IODE network currently (December 2016) includes 63 National Oceanographic Data Centres and 20 Associate Data Units. No GDACs have been established so far. She noted that the IOC currently has 148 Member States. She recalled that two NODCs were accredited by IODE-XXIII (China and Belgium). No new applications for accreditation were received during the inter-sessional period. The following 6 ADUs were added during the inter-sessional period: (i) Marine Science Centre, University of Basrah, Iraq (2015); (ii) Oceans Past Initiative, Lisbon, Portugal (July 2015); (iii) Parques Nacionales Naturales de Colombia, Bogota, Colombia (October 2015); (iv) Fundacin Universidad de Bogota Jorge Tadeo Lozano, Magdalena, Colombia (October 2015); (v) Marine and Coastal Research Institute (INVEMAR), Santa Marta, Colombia (October 2015); (vi) Conservation of Arctic Flora and Fauna (CAFF), Akureyri, Iceland (October 2015). Ms Chandler informed the Committee that it had been decided by the IODE Officers to use an online survey to obtain reports from NODCs, ADUs and marine librarians, as had been done for 2007-2008, 2009-2010 and 2011-2012. The survey was opened on 21 September 2016 and closed on 21 October 2016. The aforementioned working documents summarized the results of the two Surveys. The IODE Officers decided to use an online survey (similar to the approach taken since 2007) to obtain reports from NODCs, ADUs and marine librarians. The survey was active between 21 September and 21 October 2016. Sessional working documents IODE-XXIV/3.3.1a and IODE-XXIV/3.3.1b, prepared by Mr. Peter Pissierssens, provide detailed results based on the survey responses. Highlights of the results were presented in a few slides and summarized by the IODE co-chairs, Ms. Cyndy Chandler and Prof Yutaka Michida. Document 331a applies to the STATUS OF THE IODE NETWORK, Part 1: Data Management. A total of 66 responses (represents a 49% response rate) were received out of 134 total possible contacts representing National Oceanographic Data Centres (NODCs) and IODE Associate Data Units (ADUs) from Member States. The ADUs also include several OBIS (Ocean Biogeographic Information System) nodes. The survey results show that the IODE Network has grown steadily since 1961, and establishing ADUs in 2013 has added to that growth. OBIS nodes have started to formally request recognition as ADUs, thereby extending the IODE Network. Forty (60%) of the 66 responses said that their country and/or data centre had a documented data management strategy, and 63% said that their data centre had its own data policy. The additional information provided by many of the respondents to this survey question included the URL link to their published data policy available online. Nearly 41% (n=27) said they had a documented Quality Management System (QMS) with a majority further stating that they followed the ISO 9001 Open Archival Information System (OAIS) model, and 14 that actually hold ISO 9001 certification. It was encouraging to see that 50% said they planned to apply for IODE QMF during the next inter-sessional period (2017-2018). It was good to see that 45 of the 66 respondents are able to make data freely available online. Document 3.3.1b applies to the STATUS OF THE IODE NETWORK, Part 2: Marine Information Management. A total of 27 valid responses was received of a possible 35. The response rate of 77% is quite high, but it is worth noting that 35 IODE national coordinators for marine information management is a considerable decline from the high of 53 in 2011-2012. This 23 question survey was divided into 5 sections. It was very encouraging to see that 100% of the survey respondents said they had entered their information onto OceanExpert. The survey showed that 44% of them worked at a research institution library with 25% at a national oceanographic library. Twelve reported an increase in staff, and 5 reported a decrease over the past 2 years. Regarding their budget allowances compared with 2013-2014: 11 remained the same, 3 increased, and 5 decreased. Nine responses said they would be able to provide a visiting expert to the IOC Project Office for up to 3 months (provided travel and local expenses were covered by IODE) in the next inter-sessional period. The Committee welcomed the positive results regarding the status of the IODE Network as well as the suggestion from JCOMM to also present the results of the survey at the upcoming 5th JCOMM session (25-31 October 2017, Indonesia). Regarding the issue of GDACs Ms Chandler recalled that no GDACs had been established during the inter-sessional period. She noted that there appeared to be some confusion regarding the terms of reference of the IODE GDACs (as documented in Recommendation IODE-XXII.13 and those of the JCOMM GDACs. Several experts had requested that IODE and JCOMM should harmonize the terms of reference in order to avoid further confusion which had hampered formal applications to become a GDAC. The Committee, after comparing the IODE and JCOMM GDAC Terms of Reference with the objective to harmonize them, recommended to re-define the Terms of Reference of an IODE GDAC (see item 3.5). RENEWAL OF THE MOU BETWEEN THE FLANDERS MARINE INSTITUTE AND IOC REGARDING THE IOC PROJECT OFFICE FOR IODE This agenda item was introduced by Mr Peter Pissierssens, Head of the IOC Project Office for IODE, referring to  HYPERLINK "http://www.iode.org/index.php?option=com_oe&task=viewDocumentRecord&docID=18482" Document IOC/IODE-XXIV/3.3.1c. He recalled that the first MoU between UNESCO/IOC and the Flanders Marine Institute regarding the UNESCO/IOC Project Office was signed on 19 December 2005. The establishment of the Office was formally approved by the Twenty-second Session of the IOC Assembly through Resolution XXII-7. The Terms of Reference (Article I) of the Office were defined as follows: (i) to establish a creative environment facilitating the further development and maintenance of IODE projects, services and products with emphasis on improving the efficiency and effectiveness of the data and product/service stream between the stage of sampling and the user; (ii) to assist in strengthening the capacity of Member States to manage oceanographic data and information (by organizing relevant training and the capacity building related activities) and to provide ocean data and information products and services required by users; (iii) to liaise and maintain links with relevant UNESCO/IOC programmes and other projects as relevant to the projects implemented by the UNESCO/IOC Project Office for IODE; (iv) to establish and maintain links with other relevant organizations, institutions and programmes in order to promote cooperation with the UNESCO/IOC Project Office for IODE. The initial agreement had a duration of four years (1 January 2006 31 December 2009) but this term was in fact extended up to 30 April 2012. The second MoU was established covering the period 1 May 2012 to 31 December 2016. Under this agreement VLIZ contributed: (i) offices, meeting and conference rooms with an approximate floor space of not less than 1100 m2; (ii) the cost of utilities (water, power, heating, cooling); (iii) use of a permanent internet connection (broadband, >100 Mb/s upload and download); (iv) the cost of taxes levied on the physical facilities; (v) the cost of maintenance and fire insurance of the building/offices and their content; (vi) an annual financial contribution of not less than 250,000 to be used as a contribution towards the operational expenses and programme activities of the Project Office. The actual annual financial contribution will depend upon the approval of the budget of the Government of Flanders (Kingdom of Belgium) and budget of VLIZ; (vii) not less than three staff FTE who will be made available to the project office through a non-reimbursable loan agreement or equivalent arrangement; and (viii) in-kind technical assistance for the management of the main internet connection (see iii), firewall and servers. In Article V of the 2012-2016 MoU is stated that An independent performance evaluation of the UNESCO/IOC Project Office for IODE shall be organized once, jointly by UNESCO/IOC and prior to the expiry of this Memorandum of Understanding. The evaluation shall be submitted for approval to the IODE Committee that oversees the Project Office activities. The Committee may, as it deems necessary, recommend the renewal or extension of this agreement and will submit this Recommendation to the next available Session of the IOC Assembly of Executive Council. In June 2016 an assessment was prepared of the performance of the Project Office since its establishment in 2005 (IOC Project Office for IODE: towards a new MoU). This has been combined with elements of the Impact analysis of VLIZ with focus on the period 2009-2013 commissioned by VLIZ from IDEA consult (2015). These have been combined in the working document IOC/IODE-XXIV/3.3.1c. The Committee expressed its great appreciation to the Government of Flanders (Kingdom of Belgium) and the Flanders Marine Institute (VLIZ) for the long-term support provided to the IOC Project Office for IODE, stressing that the Office has been crucial for the continuing growth and success of the IODE Programme and IOC in general. The Committee urged the Government of Flanders (Kingdom of Belgium) to continue its support, and invited other Member States to complement the support to allow further development of the IODE, its activities, products and services. The Committee adopted Recommendation 3.3.1 (THE UNESCO/IOC PROJECT OFFICE FOR IODE IN OOSTENDE, BELGIUM) PROGRESS REPORTS OF GLOBAL PROJECTS This agenda item was introduced by Prof Yutaka Michida, Co-Chair. He recalled that during the past few Sessions the Committee, as part of its re-organization and abolishing of the Groups of Experts has gradually transformed most IODE activities into projects to arrive at a more results focused programme where results can be measured and evaluated. Each project, with clear terms of reference, should be managed by a Steering Group with one or two (Co-) Chairs designated by the Steering Group. Some projects may also designate project coordinators and/or technical managers. All member states are welcome to participate in the work of Projects and their Steering Groups. He noted that while projects usually have a starting and ending date, many of IODEs projects have been on-going for many years and possibly the Committee should consider whether all current projects should continue indefinitely or whether end dates should be identified. In addition, projects that should continue may need to be renamed to reflect their permanent character. In this regard reference was made to the work of the inter-sessional working group to propose a re-structuring of IODE (agenda item 6.1). Prof Michida then invited all IODE project Steering Group Chairs to present a brief report on key results and outputs prepared during the past inter-sessional period and to introduce a concise work plan for the next inter-sessional period. He noted that requested budgets would be considered by the sessional working group for work plan and budget considering confirmed revenue from the UNESCO regular programme and extra-budgetary sources. In this regard, he referred to agenda item 7. Finally, Prof Michida requested each presenter to limit his or her presentation to 5 minutes. He also informed the Committee that after each presentation there would be 5 minutes for questions. Under this agenda item the Committee reviewed and approved the proposal work plans of all global project as well as their proposed budget, within the limits of available funds. Ocean Biogeographic Information System This agenda item was introduced by Dr Eduardo Klein, Chair of the IODE Steering Group for the OBIS project. He referred to  HYPERLINK "http://www.iode.org/index.php?option=com_oe&task=viewDocumentRecord&docID=18357" Document IOC/IODE-XXIV/3.4.1 (which includes the annex: OBIS Node Health Status Check and Transition Strategy). He recalled that the overall objective of the project is to be the most comprehensive gateway to the world's ocean biodiversity and biogeographic data and information required to address pressing coastal and world ocean concerns. He reported that the following activities had been implemented during the intersessional period: (i) two sessions of the SG-OBIS were held (SG-OBIS-V, May 2016 and SG-OBIS-VI, Feb 2017); (ii) SG-OBIS co-chair Bruno Danis retired and Sky Bristol (USGS/OBIS-USA) was appointed as the new SG-OBIS co-chair at SG-OBIS-V; (iii) the new OBIS Executive Committee (composed of the SG-OBIS co-chairs, the OBIS secretariat and the chairs of the OBIS task teams) met for the first time (November 2016); (iv) a cooperation agreement was signed with the Biology & Ecosystems panel of GOOS and the Marine Biodiversity Observation Network (MBON) of GEO BON in December 2016; (v) four new OBIS nodes were established; (vi) almost 5 million new records were added to OBIS and OBIS is cited in 192 scientific papers; (vii) OBIS data is used in 3 chapters of the UN World Ocean Assessment and get its first reference in the UN General Assembly Resolution for its contribution the Marine Scientific Research; (viii) new OBIS QC tools and OBIS products (e.g. biodiversity indicators) are under development and will support the implementation of the new OBIS-ENV-DATA standard which is published in the Biodiversity Data Journal (January 2017); (ix) the major focus for the next period will be on building capacity (training the IODE-OBIS network) as well as re-engineering the OBIS infrastructure and technology stack to increase OBIS performance and respond to new and increased requirements and mandates. (x) those new challenges and increased expectations of OBIS are posing a scalabilty risk upon OBIS and any new requirements or mandates will need to come with extra resources for the IODE-OBIS network as well as for the central operations. Mr Appeltans expressed appreciation for (i) in-kind contributions to core OBIS operations such as those from the Flanders Marine Institute, especially the support on resolving taxonomic name issues by the data management team of the World Register of Marine Species, as well as (ii) JAMSTEC/GODAC for hosting the 6th session of the IODE Steering Group for OBIS and (iii) the generous private donation from Serge Martin to the OBIS special account. He also thanked the OBIS-ENV-DATA pilot project for their excellent work done on the proposed OBIS-ENV-DATA standard for combined biological, environmental, and sampling methodology, published in the Biodiversity Data Journal:  HYPERLINK "https://doi.org/10.3897/BDJ.5.e10989" https://doi.org/10.3897/BDJ.5.e10989 . He also welcomed the decision of the 193 Parties to the Convention on Biological Diversity (Decision COPXIII/12, December 2016), which requested the CBD to (i) establish a partnership with OBIS to facilitate training opportunities for incorporating new information and new consideration of existing information in future description of areas meeting the EBSA criteria, including both scientific and traditional knowledge and (ii) provide links from the EBSA repository to the data and information from EBSA areas in OBIS. The Committee expressed its great satisfaction with the work done by OBIS and noted with appreciation the high-level visibility and public awareness it received. Considering the challenges for IODE/OBIS to respond to the increasing demands on OBIS to support several international processes with the current limited resources it has, the Committee strongly encouraged IOC Member States to increase their support to the OBIS secretariat and the national, regional and thematic OBIS Nodes, which they host, that contribute data, technical infrastructure and scientific expertise. The Committee approved the OBIS Node health status check and transition strategy for inactive OBIS nodes and stressed that the main purpose is not the remove OBIS nodes from the IODE network but to identify and try to solve issues and encourage OBIS nodes to remain active. IODE Pilot Project Expanding OBIS with environmental data (OBIS-ENV-DATA Pilot Project) This agenda item was introduced by Mr Francisco Hernandez, Chair of the IODE Steering Group for OBIS-ENV-DATA. He referred to  HYPERLINK "http://www.iode.org/index.php?option=com_oe&task=viewDocumentRecord&docID=18082" Document IOC/IODE-XXIV/3.4.1.1b. Through the two-year IODE pilot project: OBIS-ENV-DATA (Recommendation IODE-XXIII.4, in 2015) a proposed standard and technological solution has been developed for the publication of combined biological and environmental datasets. This is the result of a workshop held at the IODE project office in Oostende on 5-7 October 2015, and subsequent discussion, design, issue resolution, and technical development. The pilot project involved an international network of 11 institutions from 10 countries in North America, South America, Europe, Africa and Oceania. The proposed standard consists of a DarwinCore (Dwc) Event Core in combination with a DwC Occurrence Extension and a proposed enhancement to the DwC MeasurementOrFact Extension. This new structure enables the linkage of measurements or facts - quantitative and qualitative properties - to both sampling events and species occurrences, and includes additional fields for property standardization (using the NERC Vocabulary). The standard also allows to organize, aggregate, and link ocean observation events using "event hierarchy. An open-access paper ( HYPERLINK "https://doi.org/10.3897/BDJ.5.e10989" https://doi.org/10.3897/BDJ.5.e10989) is published on 9 January 2017 and describes the OBIS-ENV-DATA pilot project evaluation and decision of the proposed standard among other alternatives. The paper provides examples for data from CTDs and Niskin bottles, Animal Telemetry and a video plankton recorder. The proposed standard has already been brought into production by GBIF. In addition, OBIS has already adapted its harvesting procedures. Finally, all technical aspects and best practices of the standard have to be defined in detail and made available as guidelines in the online OBIS manual (iobis.org/manual), which will then be submitted to the IODE Ocean Data Standards and Best Practices project for adoption by IODE. Subsequently, the OBIS nodes and IODE data centres need to be trained. In addition, a data flow to specialized regional and global repositories for abiotic data captured by OBIS could be developed. As the two-year OBIS-ENV-DATA pilot project now ends, Prof Eduardo Klein (OBIS co-chair) introduced the proposal of a new two-year pilot project called OBIS Event Data for Science Applications, building on the success of OBIS-ENV-DATA, with the aim to validate and enhance the scientific purposes of developing and using OBIS Event Data with the aim to support data and information product development within the framework of GOOS and the Marine Biodiversity Observation Network (MBON) of GEO. Mr Klein invited OBIS nodes, NODCs and ADUs to express their interest in joining this new pilot project. The development of the first data products and applications based on the OBIS Event data standard and the implementation of technology enhancements and tools as part of the core OBIS data system (and dataset) output is co-funded by DIPS-4 ocean assessment (see topic 3.4.1.2) and through in-kind contributions by OBIS nodes. However, other funding sources will also be sought to support this activity. A budget of US$ 32,000 is requested from IODE for 2 workshops and travel. The Committee expressed its appreciation with the work achieved by the OBIS-ENV-DATA 2-year pilot project and agreed to establish a new 2-year pilot project called OBIS Event Data for Science Applications. The Committee adopted Recommendation 3.4.1.1 Development of Information Products and Services for Ocean Assessments (DIPS-4 Ocean Assessments) This agenda item was introduced by Ward Appeltans, project manager DIPS project. Through the DIPS-4-Ocean Assessments (in short DIPS) project (a Flanders UNESCO Science Trust Fund project), more indicators and products on OBIS data are under development that should support Member States in their reporting obligations on progress towards the Aichi Biodiversity targets. Through DIPS, OBIS also contributes to the Global HAB Status Report (GHSR). GHSR aims to provide an overview of HAB events and their societal impacts; provide a worldwide appraisal of the occurrence of toxin-producing microalgae; and assess the status and probability of change in HAB frequencies, intensities, and range resulting from environmental changes at the local and global scale. The development of this report is intimately linked with the systematic compilation of HAB data in OBIS and the IOC Harmful Algal Event Database (HAEDAT), see agenda item 3.5.2.3.2 HAEDAT). In order to support the creation of new information products several new OBIS data access services have been built throughout the first year, with input from a hackathon event organized in December 2015. The newly developed OBIS R package (http://github.com/iobis/robis) and the new OBIS exploration portal (www.iobis.org) both run on the newly developed OBIS RESTful JSON API ( HYPERLINK "https://github.com/iobis/api-docs" https://github.com/iobis/api-docs ). The R package allows loading OBIS occurrence data and taxon lists directly into the R statistical programming environment for further analysis and the creation of products. The OBIS data exploration portal provides enhanced access to data and statistics related to geographical areas (EEZ, UNESCO World Heritage marine Sites, EBSAs, ABNJ), taxa, institutes and datasets, and could be used by Member States for national biodiversity reporting. The following products have been developed, with support through a contract with the University of Sheffield: A tutorial for an R-statistical pipeline to extract and enrich OBIS data with other environmental, geographic, and biological data sets to better understand the distribution and dynamics of marine biodiversity ( HYPERLINK "http://iobis.org/2016/11/22/sorbycollection/" http://iobis.org/2016/11/22/sorbycollection/ ) A proposed new OBIS visualisation of marine species richness, gaps and completeness. Using Belgium as a test case ( HYPERLINK "http://iobis.org/2016/11/17/completeness/" http://iobis.org/2016/11/17/completeness/ ) A proof-of-concept on the application of occupancy modelling to extract robust temporal trends for tracking changes in ocean biodiversity and identifying potentially at risk species ( HYPERLINK "http://iobis.org/2016/11/15/occmod/" http://iobis.org/2016/11/15/occmod/ ) Future developments of DIPS-4-Ocean Assessments will include further enhancements of the OBIS exploration portal with inclusion of more statistics (including those listed above) and customized data portals (e.g. HAB, deep-sea, live coral and other GOOS biological and ecosystems EOVs). The JCOMM Co-President expressed her appreciation for the agreement between OBIS and the GOOS BioEco panel to collaborate in managing biological and ecosystem data. The Committee welcomed the work achieved. Global Oceanographic Data Archaeology and Rescue Project (GODAR) This agenda item was introduced by Mr Hernan Garcia. It was noted that, contrary to other IODE projects, the GODAR project has not been led by a Steering Group but by one expert (currently Dr Tim Boyer, previously Dr Sydney Levitus). Mr Hernan Garcia referred to  HYPERLINK "http://www.iode.org/index.php?option=com_oe&task=viewDocumentRecord&docID=18120" Document IOC/IODE-XXIV/3.4.2. Mr Garcia recalled that the Global Oceanographic Data Archaeology and Rescue (GODAR) project is tasked to identify historic ocean profile data which are not readily available publicly and may be in danger of disappearing from the public record, and adding it to the World Ocean Database (WOD) for preservation and public dissemination. Historic in this context means any data taken more than five years from the present date. The GODAR project added more than 224,000 historic oceanographic profile casts to the WOD over the last two years. These data came in many forms, from digitized original cruise reports from the HMS Challenger cruises of the late 19th century to records of instrumented elephant seals from the still ongoing MEOP (Marine Mammals Exploring the Ocean Pole to Pole) Program. Continued communication with the MEOP program and institutions such as the International Council for the Exploration of the Seas (ICES) has paid off in the addition of many historical data to the WOD. In the next two years GODAR intends to continue and expand communications with oceanographic data centres, as well as research and data programs, to facilitate the continued flow of data from all sources to the WOD. IODE is urged to continue to facilitate this communication and continue to remind member states of the great need to provide historic data in danger of obsolescence to the WOD for sustained availability. The GODAR project will also continue to facilitate and directly execute digitization of oceanographic profile data. GODAR will continue to devote resources to this digitization effort and to work closely with atmospheric and marine meteorological data rescue efforts. IODE is urged to provide funding and expertise to this effort, specifically in the case of recently disclosed historic paper records in Argentina. The Committee expressed its appreciation for the work achieved by the GODAR project, thanked the US-NODC (now NCEI) for its support to GODAR, and urged US-NODC (now NCEI) to continue its support to the GODAR project. World Ocean Database (WOD) This agenda item was introduced by Mr Hernan Garcia. It was noted that, contrary to other IODE projects, the WODB project has not been led by a Steering Group but by one expert (currently Dr Tim Boyer, previously Dr Sydney Levitus). Mr Hernan Garcia referred to  HYPERLINK "http://www.iode.org/index.php?option=com_oe&task=viewDocumentRecord&docID=18121" Document IOC/IODE-XXIV/3.4.3. Mr Garcia recalled that the World Ocean Database (WOD) project continued to maintain and expand the worlds largest unrestricted access uniform format, quality controlled, ocean profile database. More than 1 million oceanographic profile casts, both historic and recent, have been added to the WOD in the last two years, bringing the total number of oceanographic casts to slightly more than 15 million. Regarding recently contributed data, the Argo profiling float programme continued to be the largest contributor. There were also substantial recent data from the Ship of Opportunity (SOOP) expendable bathythermograph (XBT) programme and Conductivity-Temperature-Depth (CTD) and bottle data from oceanographic research cruises. Glider data are becoming the main source of coastal and continental shelf data found in the WOD. Significant interaction with oceanographic data centres around the world continues to augment the WOD holdings, and IOC Member States are encouraged to continue contributing ocean profile data to the WOD project. For the next two years, WOD proposed to continue aggregating recent and historical ocean profile data, enhance quality control procedures, interact with oceanographic data centres, research projects, and other sources of data. The WOD project will continue to work to incorporate more of the numerous glider data into the WOD on a regular basis. The delegate from Germany informed the Committee that the German NODC would send, within the next few weeks, data from approx. 200 research cruises for inclusion in WOD. The Committee expressed its strong appreciation for the work done on the World Ocean Database (WOD) by the US NODC (now NCEI) and called on NCEI to continue its support to WOD. The Committee invited IOC Member States to facilitate the flow of data to the WOD and to use Data Object Identifiers (DOIs) for oceanographic profile data, as well as Creative Commons (CC) data use licenses. The Committee agreed that WOD should submit an application to JCOMM to become a Centre for Marine Meteorological and Oceanographic Climate Data (CMOC) in the Marine Climate Data System (MCDS). The Committee requested that the IOC should revise the IOC Oceanographic Data Exchange Policy, and in particular Clause 5 which states Member States shall, to the best practicable degree, use data centres linked to IODEs NODC and WDC network as long-term repositories for oceanographic data and associated metadata and refer to WDC network by the World Data System and World Ocean Database. Global Temperature and Salinity Profile Programme (GTSPP) This agenda item was introduced by Mr Charles Sun, Chair of the IODE Steering Group for the GTSPP project. He referred to  HYPERLINK "http://www.iode.org/index.php?option=com_oe&task=viewDocumentRecord&docID=18055" Document IOC/IODE-XXIV/3.4.4. He recalled that the objectives of the project are: (i) To provide a timely and complete data and information base of ocean temperature and salinity profile data; (ii) To implement data flow monitoring system for improving the capture and timeliness of real-time and delayed-mode data; (iii) To improve and implement agreed and uniform quality control and duplicates management systems; and (iv) To facilitate the development and provision of a wide variety of useful data analyses, data and information products, and data sets. He reported that during the inter-sessional period the following activities were implemented: (i) Continued GTSPP daily operations to process and preserve both real-time and non-real-time temperature and salinity data and maintained the project web sites at  HYPERLINK "http://www.nodc.noaa.gov/GTSPP" http://www.nodc.noaa.gov/GTSPP / and  HYPERLINK "http://www.meds-sdmm.dfo-mpo.gc.ca/isdm-gdsi/gtspp/index-eng.htm" http://www.meds-sdmm.dfo-mpo.gc.ca/isdm-gdsi/gtspp/index-eng.htm ; (ii) Populated the outcomes of the comparison between observed versus model-simulated temperature data for the North Pacific Region at  HYPERLINK "http://ds.data.jma.go.jp/gmd/gtspp/data/index.html" http://ds.data.jma.go.jp/gmd/gtspp/data/index.html ; (iii) Conducted the second IODE OceanTeacher Academy Training Course on the Use of the Global Temperature and Salinity Profile Programme Data, 8-10 December 2015, Tianjin, China. (iv) Conducted the third (3rd) Session of the GTSPP steering group, 17-18 November 2016, Oostende, Belgium. (v) Reported to the ninth (9th) Session of the IODE Committee, 27 31 March 2017, Kuala Lumpur, Malaysia, and (vi) Reported to the 24th Session of the joint WMO/IOC JCOMM Ship Observations Team (SOT), 27-31 March 2017, London, UK. The Committee expressed its appreciation to Dr Charles Sun and the members of the SG-GTSPP for the work achieved. Global Ocean Surface Underway Data Project (GOSUD) This agenda item was introduced by Mr Loc Petit de la Villon, Chair of the IODE Steering Group for the GOSUD project. He referred to  HYPERLINK "http://www.iode.org/index.php?option=com_oe&task=viewDocumentRecord&docID=18327" Document IOC/IODE-XXIV/3.5. He started by informing the Committee of the passing Ms Fabienne Gaillard who had been a strong collaborator in GOSUD. The Committee expressed is condolences to the family of Ms Gaillard. He recalled that the initial objectives of GOSUD are (i) to provide near real time sea surface salinity and sea surface temperature data for operational needs, and (ii) to provide delayed mode sea surface salinity for research purposes and for satellite data validation. He mentioned that during the reporting period the GOSUD operations have been successfully conducted. In Situ, Sea Surface Salinity (SSS) and Sea Surface Temperature (SST) data have been collected, quality controlled and distributed in near-real time. He also highlighted that 3 major delayed mode datasets were released after enhanced quality control process and calibration adjustments of the data using collected water samples. He recalled that the Steering Group has been renewed and met in November 2016 in Oostende, Belgium. He mentioned that the GOSUD project plan was adopted during the IX steering group meeting and that the GOSUD new Steering Group membership reflects the willingness to expand the GOSUD data perimeter to more parameters that SSS and SST. He recalled that, per the updated Project Plan, GOSUD will continue routine operations on SSS and SST but also will work to set up the following facilities: provide a distribution for Carbon data and related parameters provide a repository for FerryBox multi-parameters data provide a repository for shipborn (vessel-mounted) ADCP data from GOSHIP He reminded the Committee that GOSUD is a best effort project and, for this reason, it is difficult to conduct. Finally he recalled that GOSUD is seeking one or two chair persons to take over from the present ones not later than June 2018. The SeaDataNet representative, Ms Michle Fichaut, informed the Committee that all GOSUD data have been ingested into the SeaDataNet system and can be retrieved from that system. The Committee expressed its appreciation with the work achieved and welcomed the proposed link between GOSUD and the Surface Ocean CO2 Atlas (SOCAT) project and with GOSHIP. International Coastal Atlas Network project (ICAN) This agenda item was introduced by Ms Marcia Berman, Co-Chair of the IODE Steering Group for the ICAN project. She referred to  HYPERLINK "http://www.iode.org/index.php?option=com_oe&task=viewDocumentRecord&docID=17962" Document IOC/IODE-XXIV/3.4.6. The Co-Chair of the ICAN introduced the overall objective of the project which is to encourage and facilitate the development of an integrated network of digital atlases of the global coast based on the principle of distributed, high-quality data and information. Coastal Web Atlases (CWAs) are being developed at local, regional, national and international scales all over the globe. Through the sharing of knowledge and experience, the ICAN has seen a great expansion of this activity of the last decade. ICAN provides solutions and support to atlas developers and the user community to maximize data integrity, product relevance, and added value for the coastal community of practice. Ms. Berman reported that during the inter-sessional period the following activities were implemented: (i) continued expansion of the website transition ( HYPERLINK "http://ican.iode.org" http://ican.iode.org); (ii) expert travel and outreach: two ICAN Newsletters were published; ICAN has built strong synergies with the Ocean Teachers Academy by providing technical expertise and training at OTA sponsored events such as SPINCAM, ODINAFRICA and the Caribbean LME projects. ICAN members participated in 6 other training programs around the globe. ICAN members presented 10 scientific and technical papers and talks at 10 international meetings around the globe; (iii) the ICAN-7 workshop on Supporting Ecosystem Based Management was held in April, 2015 in Cape Town, South Africa. This event was held in conjunction with the OTA and the international CoastGIS conference. (iv) the network of global coastal web atlases has expanded to 71; (v) a published guide edited by two ICAN SG members on best practices for engaging your CWA user community was in final draft and ready for press at the time of this reporting [Kopke K. & Dwyer N. (Eds.). (in prep) ICAN - best practice guide to engage your CWA user community. Paris. Intergovernmental Oceanographic Commission of UNESCO (IOC Manuals and Guides 75) 28 pp. (English) (IOC/2016/MG/75)]; (vi) the technical team created access to cookbooks, archived information, and technical forum discussions globally through the use of the GitHub; (vii) the ICAN SG has begun planning discussions and coordination with INVEMAR to host the ICAN8 Workshop in 2017 in Santa Marta, Colombia; teaming once again with the Ocean Teacher Academy and the International CoastGIS Conference, with what promises to be another well attended event in direct support of the coastal web atlas community. The delegate of Japan recommended for ICAN to link with other similar UN initiatives such as The United Nations initiative on Global Geospatial Information Management (UN-GGIM). The Committee welcomed the work achieved by ICAN and the considerable growth of the ICAN network. The Committee strongly urged relevant organizations and projects to join the ICAN project and community if appropriate, and to take part in ICAN activities and workshops. International Quality Controlled Database project (IQuOD) This agenda item was introduced by Ms Catia Domingues, Co-Chair of the IODE Steering Group for IQuOD ( HYPERLINK "http://www.iquod.org)" http://www.iquod.org) . She referred to  HYPERLINK "http://www.iode.org/index.php?option=com_oe&task=viewDocumentRecord&docID=18087" Document IOC/IODE-XXIV/3.4.7. Ms Domingues informed the Committee that, through coordination of resources and expertise into a single best practice international community effort, the IQuOD project aims to produce, freely distribute and curate the highest quality, most complete and consistent global ocean subsurface temperature profile repository for Earth system, climate and ocean studies, with (intelligent) metadata and an uncertainty estimate for every observation. Major activities during this inter-sessional period included: (i) development of a "first cut" intelligent metadata algorithm; (ii) development of "first cut" uncertainty estimates; (iii) implementation of exact duplicate checks; (iv) implementation of 49 community-based quality control procedures on github; (v) selection of high quality regional datasets for auto-quality control benchmarking. Ms Domingues noted that there was already close collaboration between IQuOD and other IODE projects such as GTSPP and GOSUD. She informed the Committee that IQuOD is also a SCOR working group. [NEED MORE TEXT FROM CATIA ON WISHLIST] The Committee welcomed progress made by the IQuOD project during its first 2 years after establishment as an IODE project. The IODE Co-Chair (Y. Michida) suggested to consider closer collaboration between GTSPP, GOSUD and IQuOD and to discuss this further under agenda item 6.1. IODE OceanDataPortal This agenda item was introduced by Mr Tobias Spears, Chair of the IODE Steering Group and Project Manager for the ODP project. He referred also to Dr Sergey Belov, ODP Technical Manager as co-author of the  HYPERLINK "http://www.iode.org/index.php?option=com_oe&task=viewDocumentRecord&docID=18122" Document IOC/IODE-XXIV/3.4.8. The IODE Ocean Data Portal activity focused primarily on support for existing node and data providers during this inter-sessional period. Technology and content upgrades were incorporated into the ODP global node and Sistema Nacional de Datos del Mar (SNDM) regional node. The ODINWESTPAC regional ODP node is currently active with initial data contributions currently accessible, and mobilization of data in support of the ODINAFRICA regional node continues. The ODINBLACKSEA regional ODP node is in the process of being re-established. The ODP team has continued to participate in the brokering activity within Ocean Data Interoperability Platform (ODIP), and collaborate with EMODNet Physics, SeaDataNet, and WMO in order facilitate the exchange of data with other systems and to contribute to the development and promotion of standards and best practices. The ongoing challenges with increasing the network of ODP node and data providers resulted in a review of the state of the ODP and a follow-up discussion with the IODE Officers in January 2016. As a result of this review, the team has been working with EMODNet Physics as an initial demonstration for how the ODP activity can be realigned to better promote and leverage other established systems and programs, while supporting IODE stakeholders in improving discovery and access to their marine data. The Committee was also reminded that the agreement between the Russian Federations ROSHYDROMET and IOC regarding the Partnership Centre for the IODE Ocean Data Portal would expire (5 years after its signature) on 27 March 2018. In accordance with the MoU UNESCO/IOC and Roshydromet will review the contribution of the Partnership Centre for the IODE ODP to the objectives and activities of the IODE prior to the expiry of this Memorandum of Understanding. The results of the review will be submitted for consideration to the IODE Committee that oversees the activities of the Partnership Centre for the IODE ODP. The IODE Committee may, as it deems necessary, recommend the renewal or extension of this Memorandum of Understanding to the two participants. Taking into account that the MoU would expire during the next intersessional period (2017-2019) the Committee was requested to propose modalities for the review of the contribution of the Partnership Centre to the IODE ODP. The Committee invited Mathieu Ouellet (Canada), Tobias Spears (Canada), and Patrick Gorringe (EuroGOOS), and Ariel Troisi (Argentina) to prepare modalities for the review of the contribution of the Partnership Centre for the IODE ODP for approval by the IODE Co-Chairs. [deadline: tbd] The Committee instructed the Secretariat and Roshydromet to organize the review and publish its report by the 25th Session of the IODE Committee (2019). IODE OceanDataPractices This agenda item was introduced by Ms Pauline Simpson, Project Manager of the ODPr project. She referred to  HYPERLINK "http://www.iode.org/index.php?option=com_oe&task=viewDocumentRecord&docID=17971" Document IOC/IODE-XXIV/3.4.9. Mrs. Pauline Simpson explained that Organizations and expert communities in marine data and information management have been generating and publishing best practices, but, there was always a lack of an exclusively best practices repository. OceanDataPractices (ODPr) is created to fill this niche and provide a platform for organizations to work on common standards and avoid duplication. ODPr will allow individual researchers from all around the world to find and follow practices approved by specialized expert bodies and organizations. The successful implementation of the OceanDataPractices repository is a contribution to the wider remit of the ODSBP Project. A Policy Document was submitted by the ODPr project team to the parent project in 2015 for approval and implementation, but no action has been taken. The ODPr project team continue to make additions to the repository and intend in 2017 to syncronize the functionality already implemented in OceanDocs (same DSpace software). The limited time available from the IODE ICT support means that it is necessary to look for contractor help to achieve this. An online usability survey will be conducted after this ODPr work has been completed for feedback and also as an advocacy tool. The Committee decided to actively promote OceanDataPractices at the widest level possible and to encourage organizations an expert bodies to deposit best practice documents in OceanDataPractices. The Committee noted the lack of sufficient IT support for OceanDataPractices project at the IOC Project Office for IODE and decided to consider IT time secondment by IODE partners (NODCs, ADUs, ) as an in-kind contribution to IODE. IODE OceanDocs This agenda item was introduced by Ms Pauline Simpson, Project Manager of the OceanDocs project. She referred to Ms Jennifer Walton and Ms Arame Keita, incoming Co-Chairs of the SG-OceanDocs as co-author of  HYPERLINK "http://www.iode.org/index.php?option=com_oe&task=viewDocumentRecord&docID=17953" Document IOC/IODE-XXIV/3.4.10. Ms Simpson recalled that OceanDocs was a digital repository of ocean research outputs particularly publications. In her presentation she provided a positive picture of the growth of OceanDocs, underlining this with such statistics as a 33% increase in deposits during 2015-2016 (1800 deposits). Activities in the past two years reflect a supportive Steering Group and a dynamic management strategy alongside efficient responses to depositors submissions and queries. An intensive advocacy campaign has resulted in a large OceanDocs Community listserv and new deposits worldwide, particularly welcoming is Vietnam and Philippines, Iran and Brazil. She made a call for the badly needed increase in the IT support for the OceanDocs DSpace repository software. With the help of the IODE Community in also using and depositing and supporting the expansion of OceanDocs we look forward to OceanDocs making a more significant contribution to open access to research outputs in the marine sciences. She further introduced the work plan for the next inter-sessional period. The Committee urged Member States to encourage the deposit of works in OceanDocs or implementation of their own national/institutional e-repository with OceanDocs assistance. The Committee urged Member States to join the OceanDocs Community to advocate deposit and use of OceanDocs. The Committee noted the lack of sufficient IT support for OceanDocs project at the IOC Project Office for IODE and decided to consider IT time secondment by IODE partners (NODCs, ADUs, ) as an in-kind contribution to IODE. The Committee requested to avoid duplicates between the various document repositories. IODE OceanExpert This agenda item was introduced by Ms. Linda Pikula, Chair of the IODE Steering Group for the OceanExpert project. She referred to Mr. Aditya Naik-Kakodkar, Project Manager the as co-author of HYPERLINK "http://www.iode.org/index.php?option=com_oe&task=viewDocumentRecord&docID=17968" \t "_blank" DocumentIOC/IODE-XXIV/3.4.11. Ms. Pikula recalled that the OceanExpert project fulfills the mandate given by theUnited Nations Convention on the Law of the Sea(UNCLOS ANNEX VIII, Art. 2) to the UNESCO/IOC, which requires development and maintenance of a list of experts in the field of marine science.Through its evolution over the past 20 years, OceanExpert is now the main UNESCO/IOC approved source of knowledge on individuals and institutions whose activities relate to marine/coastal research, commerce, academics and social science.The project has assumed the role of a community or a system providing a platform for researchers to collaborate by finding and linking to experts with a particular expertise and from a particular region. Furthermore, theIOC country profilesplugin plans tobuild a profile for each UNESCO/IOC member state. Especially, generating a statistic on theparticipation of member states in activities organized by UNESCO/IOC. Availability of such at-a-glance information will help member states in their annual reporting at the IOC assembly or showcase their achievements at other fora. TheLarge Marine Ecosystem (LME)projects plugin plans to create a database of projects related to LME and contribute in better management of this information at a centralized location. It will help stakeholders find relevant project related information using advanced search mechanism built into OceanExpert. Future plans include developing of functionality, which will allow users to compare outputs of various LME projects. The project is fast becoming a platform of choice for IOC/IODE projects to build bespoke value added services. A good example of this is thecreation of the plannedOceanTeacher Global Academy (OTGA)training application registration plugin or the creation of the single sign-on token designed forOcean Biogeographic Systems (OBIS)and the new version ofUNESCO/IOC websiteto allow members use their OceanExpert login credentials to access both the products. This is part of a larger plan to use OceanExpert credentials as a single sign-on system for all the products under the UNESCO/IOC ecosystem improving the user experience. OceanExpert is also collaborating with UNESCO/IOCs sister organizations such asWorld Meteorological Organization(WMO)by proving country based individual and institution profile data (under the auspices of JCOMM) to the WMOs Country Profile Database (CPDB) system. In 2016, a complete redesigning of the OceanExpert application was taken up to improve its functionality and user experience. The completion of the core functionality is in its final stages. A complete switchover to the new system will happen in April 2017. Considering the increased usage as well as the rise in the interest of both IOC programmes/projects and the external organizations, the major requirement of the project is the human resources needed for the constant improvement and maintenance of the underlying application. It is apparent that the project will remain a vital resource for the global marine science community and hence it is very important that the committee considers allocating required resources to the project. The Committee urged Member States to promote OceanExpert nationally and regionally and encouraged ocean scientists and other professionals to create and maintain their profile in OceanExpert. IODE OceanKnowledge Platform Pilot Project This agenda item was introduced by Ms Pauline Simpson, Chair of the IODE Steering Group for the OceanKnowledge Platform project. She referred to Mr Aditya Naik-Kakodkar, Project Manager as co-author of  HYPERLINK "http://www.iode.org/index.php?option=com_oe&task=viewDocumentRecord&docID=17963" Document IOC/IODE-XXIV/3.4.12. Ms Simpson recalled that over the years, the International Oceanographic Data and Information Exchange (IODE) has created a number of data and information products to serve the demand from the oceanographic community and wider for relevant, accurate and up-to-date ocean data and information. These products range from information on individuals and documents to physico-chemical and biological data. OceanKnowledge is planned to map linkages between these diverse sets of data and information. The resulting scalable system will provide a simplified and structured single point discovery interface not only to IODE products but eventually to products from partner organizations and more. Whilst the OceanKnowledge description sounds simplistic, the underlying semantic technology, standards, interoperability, linked data and information exchange between content providers and their microdata layers requires innovative high tech solutions to pull together the information model. A Project Plan has been produced that defines use cases and provides a start point system diagram. A rewrite of the primary content provider OceanExpert has taken all of 2016, but once this building block is back in place, work on developing the OceanKnowledge Platform can proceed. Interest has been shown in the project from IOC and LME:Learn (Large Marine Ecosystems Learn) Programmes. It is obvious the project needs resource investment (additional ICT developers) to take this forward to at least a prototype stage during 2017 to what eventually will be a major technological contribution to the Global Information Portal. The work on the OceanKnowledge Project is expected to contribute to the IOC Audit recommendation for a universal information system and ocean data portal The Committee noted the lack of sufficient IT support for the OceanKnowledge project at the IOC Project Office for IODE and decided to consider IT time secondment by IODE partners (NODCs, ADUs, ) as an in-kind contribution to IODE. Volunteers should have proven skills in semantic web or big data technologies and could submit their letter of interest to the Project Manager (Mr Aditya Naik-Kakodkar) stating their competencies and hands-on experience in the field. The OceaKnowledge steering group will invite experts to join the project based on its operational requirements. IODE OpenScienceDirectory This agenda item was introduced by Ms Linda Pikula, Chair GE-MIM. Ms Pikula informed the Committee that the OpenScienceDirectory activity is not a standard project but is rather a service offered by a Member State and commercial company to the ocean research community since 2008. The Open Science Directory ( HYPERLINK "http://www.opensciencedirectory.net" http://www.opensciencedirectory.net), which utilizes EBSCOs A-to-Z locator product to provide access to useful scientific information needed in many of the worlds developing nations, has originally been developed by EBSCO and Hasselt University Library based upon a request by marine information management experts collaborating within the framework of the IOC's IODE programme. The committee noted the usefulness of the initiative and encouraged its continuation. IODE Quality Management Framework project (QMF) This agenda will be introduced by Mr Greg Reed (Chair SG-QMF), referring to  HYPERLINK "http://www.iode.org/index.php?option=com_oe&task=viewDocumentRecord&docID=18056" Document IOC/IODE-XXIV/3.4.14. He recalled the objectives of the project as: (i) provide the overall strategy, advice and guidance to NODCs to establish organizational quality management systems for the delivery of oceanographic and related data, products and services; (ii) initiate and review existing standards and Manuals and Guides with respect to the inclusion of quality management procedures and practices; (iii) apply the necessary capacity development activities to ensure accreditation of NODCs according to agreed criteria in order to bring all NODCs to a minimum agreed level. Mr Reed informed the Committee that during the inter-sessional period the focus for IODE-QMF was on educating the community and encouraging NODCs to apply for accreditation. A successful training course was held from 30 November to 3 December 2015 on Quality Management System Essentials for National Oceanographic Data Centres, which was attended by 10 representatives of NODCs and ADUs. The training course provided an introduction to the development, implementation and management of a Quality Management System and the IODE accreditation requirements for NODCs. The aims and objectives of the course were: (i) To introduce the IODE Quality Management Framework; (ii) To explain the importance of quality for oceanographic data; (iii) To introduce the ISO 9000 series of standards; (iv) To provide a description of a Quality Management System; (v) To enable a clear understanding of the requirements of a quality manual; and (vi) To describe accreditation of National Oceanographic Data Centres. Most course participants indicated that their institution will implement a QMS and apply for IODE accreditation. The accreditation process is currently open to all NODCs. As the number of ADUs is growing (currently 22) and ADUs are contributing data to NODCs and the OBIS portal as data providers, it is important that those ADUs that meet the IODE accreditation requirements are recognized. It is recommended that ADUs can apply for accreditation and those ADUs that meet the IODE accreditation requirements will be awarded the status of Accredited IODE Associate Data Unit. Mr Reed noted that there had been slow uptake of the Quality Management Framework from the IODE community and all NODCs are encouraged to develop a Quality Management System for the Centres and to apply for IODE accreditation. He informed the Committee that during the inter-sessional period two applications for accreditation were received and were positively evaluated: the French National Oceanographic Data Centre (SISMER) and the Iranian National Center for Ocean Data (INCOD). Accordingly, SISMER and INCOD have achieved the status of accredited IODE National Oceanographic Data Centre. Certificates were issued to SISMER and INCOD. This now brought the total number of accredited NODCs to four. Mr Reed announced that the OceanTeacher Global Academy will conduct a training workshop on the IODE Quality Management Framework to provide an introduction for NODCs and ADUs involved in the development, implementation and management of a Quality Management System to be held 11-14 September 2017 at the IODE Project Office, Oostende, Belgium. The delegate of France, Mr Loc Petit de la Villon thanked the reviewers and the IODE committee for the accreditation of the French NODC (Sismer). He highlighted that going through the accreditation process had a positive internal effect in identifying weaknesses in the data management procedures and in the documentation. He hoped that the accreditation of his data centre would lead to better recognition of the marine data management activities at the national level. He also informed the Committee that it took one man/month to fill up the requested document. Finally, he encouraged all the NODCs to apply for the IODE accreditation and informed the committee that France will be very pleased to share experience and report. The representative of Republic of Korea informed the Committee that they also started a QMF project in 2016 and have obtained ISO 9001 certification. He noted that ISO 9001:2015 is the current version and the IODE QMF should update its documentation which still uses ISO 9001:2008as a reference. The Committee welcomed the progress of the QMF project while noting that more applications would be welcomed. The Committee called on its members to nominate experts with experience in implementing quality management systems for management of oceanographic data to the SG-QMF for the next intersessional period. The Committee encouraged all NODCs and ADUs to apply for accreditation. The Committee decided to the terms of reference of the IODE QMF project (Recommendation IODE-XXII.18) to allow ADUs to be accredited and adopted Recommendation IODE-XXIV.3.4.14. The Committee invited accredited NODCs to share experience on the accreditation process with other NODCs and ADUs. In this regard Chinas NMDIS offered its assistance to NODCs and ADUs in the WESTPAC region, while Frances SISMER offered to share their expertise as well. The Committee decided that the IODE QMF should be updated to the 2015 ISO:9001 version. The Committee decided that AIUs should also be taken into account and invited the SG-QMF to study this possibility. INTRODUCTION TO WORK PLAN AND BUDGET (FINANCIAL RESOURCES 2017-2019) UNESCO REGULAR PROGRAMME FINANCIAL RESOURCES REMAINING FOR 2017 AND EXPECTED FOR THE BIENNIUM 2018-2019 This agenda item was introduced by Mr Peter Pissierssens. He informed the Committee that the 2016-2017 (38 C/5) UNESCO regular programme budget provided funding to IODE through 3 expected results (ER): (i) ER 4: Scientific understanding of ocean and coastal processes bolstered and used by Member States to improve the management of the human relationship with the ocean: (ii) ER 5: Risks and impacts of tsunamis and other ocean-related hazards reduced, climate change adaptation and mitigation measures taken, and policies for healthy ocean ecosystems developed and implemented by Member States (iii) ER 6: Member States' institutional capacities reinforced to protect and sustainably manage ocean and coastal resources This resulted in three budgetary allocations: 20162017TotalIODE & OBIS core systems:47,56547,56595,130IODE & OBIS products and services21,95321,95243,905IODE & OBIS training and education45,00045,00090,000Totals114,518114,517229,035It was noted however that funds were already spent on preparation for IODE and on-going commitments. Accordingly, Mr Pissierssens reported that the funds remaining available for 2017 (April-December) from the UNESCO RP would be around US$ 75,000 (three allocations combined) For the next biennium (2018-2019) the exact allocations were not yet known but it was expected that some cuts would be made, possibly reducing the total allocation by 10% (probably approx. $103,500 if the $518M scenario is adopted). Mr Pissierssens recommended that the sessional working group on work plan and budget should take into account the expected cuts when preparing the draft work plan and budget for the next inter-sessional period. EXTRA-BUDGETARY RESOURCES REMAINING FOR 2017 AND EXPECTED FOR THE BIENNIUM 2018-2019 This agenda item was introduced by Mr Peter Pissierssens. He informed the Committee that the following extra-budgetary projects were currently on-going: Project TitleFunding sourceStarting dateEnding dateAllocation 2017Allocation 2018Allocation 2019OceanTeacher Global AcademyFlandersMay 2014December 2018829,000829,0000Caribbean Marine Atlas Phase 2FlandersMay 2014December 2018239,000253,0000DIPS-4FlandersMay 2014December 2017228,50000ECOPOTENTIALEuropean CommissionJune 2015May 2019154,300154,3000He noted that, in addition to the above-mentioned project funds, the IOC Project Office for IODE would continue to receive a direct financial contribution funding from the Government of Flanders: 160,000/year between 2017 and 2020. He noted that due to expenses related to IODE-XXIV and on-going commitments the funds available for 2017 were expected to be around US$ 125,000. He further informed the Committee that the Flanders Marine Institute (VLIZ) had now attached the condition that the Flanders funds could be used only for meetings and training events organized in Oostende (with special attention to the benefit to Europe) and could no longer be used for other purposes. He mentioned that, in addition to funding provided directly to IODE, IODE is also involved in a few additional activities or projects such as SPINCAM-III and LME:Learn. While these projects do not provide direct funding to IODE, IODE is recognized as a partner contributing to these projects. Reference was made in this regard to agenda item 3.5.2.2. Mr Pissierssens recommended that the sessional working group on work plan and budget should take into account the expected cuts when preparing the draft work plan and budget for the next inter-sessional period. IODE HUMAN RESOURCES UNESCO Regular Programme, Extra-budgetary and seconded staff This agenda item was introduced by Mr Peter Pissierssens. He informed the Committee that the staffing of the IOC Project Office for IODE had been further increased during the past inter-sessional period and now included: (i) Mr Peter Pissierssens, Head of Office (UNESCO position P-5) (ii) Mr Ward Appeltans, OBIS Project Manager (UNESCO position P-3 (iii) Mr Aditya Naik Kakodkar, Software developer/project manager (Project Appointment P-2) (iv) Mr Pieter Provoost, Database Manager (Project Appointment P-2) (v) Mr Mithun Gawas, Software developer (Project Appointment, P-1) (vi) Ms Claudia Delgado, Training Coordinator (Seconded by VLIZ) (vii) Ms Kristin de Lichtervelde, Administrative manager (Seconded by VLIZ) (viii) Mr Mark Van Crombrugge, IT manager (Seconded by VLIZ) (ix) Ms Lies Groen, Office assistant (Contracted through VLIZ, time) An additional data science officer was being recruited for OBIS (project appointment, P-1) and was expected to join the Project Office in April 2017. An additional administrative assistant was also being recruited (G-3) around March 2017. This would bring the total staff number of 11. Mr Pissierssens noted that, while the number of staff has further increased during the past inter-sessional period, all additional staff were funded through projects, all of which would end in 2018. In order to maintain these positions new projects would therefore need to be drafted and funding identified by the end of 2018. Taking into account the deteriorating financial situation of UNESCO it was highly unlikely that additional UNESCO regular programme positions could be established during the next UNESCO biennium 2018-2019. Internships This agenda item was introduced by Mr Peter Pissierssens. 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The Committee thanked Japan for the secondment of an intern. OTHER RESOURCE OPPORTUNITIES FOR 2017-2019 This agenda item was introduced by Ms Cyndy Chandler. She invited the Committee to report or propose other resource opportunities for the next inter-sessional period. None reported     IOC/IODE-XXIV/rep1 Page  PAGE 6 IOC/IODE-XXIV/rep1 Page  PAGE 7 uvwxyz{|~ѭҭӭԭ$a$gdu gd;}ƭǭͭέϭЭҭӭԭ澰hl h;}5CJ\aJhCL/hQ0JmHnHu h\^0Jh\^CJaJhRp<h\^CJaJh\^jh\^0JUh6-l0JmHnHu1 0:pu |. 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